STATEMENT OF OBJECTIVES (SOO)
1MC SYSTEM REDESIGN AND TUNE-UP
FOR
NAVAL MEDICAL CENTER, SAN DIEGO
08 AUGUST 2012
1.0 BACKGROUND:
1.1. The Naval Medical Center San Diego (NMCSD) currently utilizes two separate audio
systems. One is the Avaya PBX system, which interfaces through the Bogen PCM-2000 and the
MultiVoIP equipment installed and integrated in July 2007. This new “wide area network”
(WAN) for paging was accomplished by adding “voice over internet protocol” (VoIP) equipment
at all of the head-end equipment rooms throughout the campus and at three off-premise clinic
locations which include Clairemont, Chula Vista and Santee. The other means of paging from the
Quarterdeck was a separate stand-alone amplifier with pre-existing Bogen MBS1000A Desktop
Microphone that was connected to some external speakers. The amplifier is used to broadcast
morning and evening colors and make announcements outside the buildings. The existing system
consists of multiple IDF and MDF locations, over 100 independent zones of paging, and over
1,600 pre-existing ceiling speakers throughout the 6-buiding campus and 3 branch clinics. The
current system requires updated or replacement so that announcements can reach the entire
campus as well as three off-premise clinics.
2.0 SCOPE:
2.1 The scope of this requirement includes, but is not limited to assessment, troubleshooting and
determining a solution or redesign of the current system. This requirement shall also include
testing and tuning of all Public Address system hardware and equipment throughout the main
campus, which includes Buildings 1-6, and the three off-premise clinics: Clairemont, Chula Vista,
and Santee.
2.2. Listed Objectives: With the recent campus turnover of NMCSD to Naval Base San Diego,
the mass communication and notification systems needs to be integrated. The current
configuration has several different overhead paging systems throughout separate buildings.
Although Buildings 1, 2, 3 and 6 fall under Bureau of Medicine and Surgery (BUMED) control,
they are geographically located on the campus identified a sector “H” of the Naval Base San
Diego’s master plan.
2.3. The current objective is to identify the most cost effective means for NMCSD to be able to
annunciate throughout all buildings within sector “H.” Additionally, external speakers are required
throughout the campus that will tie into the same system. Specific considerations shall be made for
ambient noise, including any air traffic or industrial areas. When complete, the integrated system
shall be heard from every point of the campus when announcements are made over the “Giant
Voice” system. This system should also be tied into the emergency power generators to allow for
uninterrupted service during power outages.
2.4. In addition, the current system has limited locations in which announcements can be made.
The objective is to create multiple locations thereby adding to current capabilities. Suggested
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locations include, but are not limited to the following: announcements can be made from the
building 1 Hospital Security Control Center (HSCC), the building 1 Quarterdeck and the
Emergency Department.
2.5. To accomplish these listed objectives, the contractor shall identify the capabilities and
weaknesses of the current system and make recommendations on how to tie all systems together.
In situations where the systems are not compatible, the contractor shall recommend alternatives or
upgrade options which will allow for the re-use of portions of the system. Where buildings don’t
have an overhead paging system, or the system is incomplete, the contractor shall provide a basic
design with a list of the required equipment that will be capable of integrating with all other
systems.
3.0 REQUIREMENTS:
3.1. The Contractor shall provide necessary adjustments, a detailed assessment and perform testing
of the current system to ensure best use of the available resources to reach the objectives as listed
in 2.2 through 2.5 herein. The suggested solution shall ensure that every building will be able to
receive announcements. Currently only three buildings are being reached. Components might be
needed or replacement of the current system might be necessary.
3.2. Where required, the contractor shall install and connect new speakers, with consideration to
amplifier loading and load balance, to the existing system so overhead announcements can be
heard throughout all work spaces (i.e. identify and cover all dead zones).
3.3. Detailed analysis and suggestions shall be formulated to determine locations in which
announcements can be made. Examples of “optional” locations and multiple locations may include
the following:
a. All announcements are made from the Quarterdeck located in building 1.
b. Announcements can be made from the Emergency Department and building 1 Quarterdeck.
c. Announcements can be made from the building 1 Hospital Security Control Center (HSCC),
the building 1 Quarterdeck and the Emergency Department.
3.4. The contractor shall identify the equipment and steps necessary to implement each of the
optional locations listed in 3.3 ensuring adherence to Navy Facilities Command (NAVFAC)
policy. Since there may be incidents in which the Public Address System will be used
simultaneously, the options shall include the capability of establishing a hierarchy between the
three locations. The system should never allow simultaneous use (stepping or walking on
announcements) of the Public Address System and shall override another announcement in
progress when the situation warrants.
3.5. The contractor shall coordinate and work with NAVFAC engineers and ensure that the DavisBacon Act is strictly adhered to.
3.6. The chosen contractor shall demonstrate the ability to create or recreate schematics, designs
and systems in support of the listed requirements and objectives sought..
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4.0 WARRANTY
4.1. Contractor shall warranty the labor and material of all manufactured “structured cabling
components” supplied by the Contractor such as cable, jacks, termination blocks, patch panels and
connectors to be free and clear of defects in material and workmanship for a period of (12) months
from the date of completion.
4.2. Contractor shall repair or replace any component which fails as a result of normal operation
during the warranty period at no charge to the Government.
5.0 STANDARDS
5.1. The Contractor shall ensure all work be completed in a professional and timely manner
adhering to all Local City, County and State Codes, NEC, NFPA, EIA, TIA, OSHA, UL, ANSI,
IEEE 802, BICSI (Building Industry Consulting Services International) TDM Standards, TIA/EIA
568-B (Commercial Building Cabling Standards), TIA/EIA 569-B (Pathways and Spaces),
TIA/EIA 598-B (Optical Fiber), TIA/EIA 606-A (Administrative and Labeling) and TIA/EIA 607-
A (Commercial Grounding and Bonding) rules regulations and standards set forth by these
agencies.
6.0 GOVERNANCE AND COMPLIANCE
6.1. There are several governing bodies unique to healthcare. This includes, but is not limited to:
The Joint Commission
National Fire Protection Act
Federal Emergency Management Agency
The contractor shall ensure all applicable laws and/or regulations are referenced during
performance of this contract. These references will help support a future project to successfully
achieve one or more of the objective(s).
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