HOW TO USE THIS TEMPLATE:
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Introduction
The template reflects the steps set out in the PRINCE2 Method and is designed to prompt the Project Manager and help in the creation of the Work Package. The information for the Work Package will be found within the Controls Section of the PRINCE2 Manual. There is also a Product Description for the Work Package at Appendix A of the PRINCE2 Manual.
Loading the file
This template has been produced using Microsoft Word 97. To use it, load up the file directly from the directory and starting from page 1 follow the prompts (in […] brackets).
Deleting the [….] text
When the template is complete, the whole Work Package document can be printed and approved.
Prior to printing, you should delete all [….] prompt text.
Saving the Work Package document under its own name
Save the Work Package document by selecting the “SAVE-AS” command; this will avoid overwriting the standard template. You must specify your own Project Directory.
Once your Work Package Document is completed check the document against the following Quality Criteria:
- Is the required Work Package clearly defined and understood by the assigned resource?
- Is there a Product Description for the required product(s) with clearly identifiedand acceptable quality criteria?
- Does the Product Description match up with the other Work Package documentation?
- Are standards for the work agreed?
- Are the defined standards in line with those applied to similar products?
- Have all necessary interfaces been defined?
- Do the reporting arrangements include the provision for exception reporting?
- Is there agreement between the Project Manager and the recipient on exactly what is to be done?
- Is there agreement on the constraints, including effort, cost and targets?
- Are the dates and effort in line with those shown in the Stage Plan?
- Are reporting arrangements defined?
- Is any requirement for independent attendance at, and participation in, quality checking defined?
PROJECT DOCUMENTATION
WORK PACKAGE
| Project:
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| Release:
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| Date:
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| Team/Person
Authorised: |
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| PRINCE2
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| Author:
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| Owner:
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| Client:
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| Document Ref:
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| Version No:
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1 Work Package History
1.1 Document Location
This document is only valid on the day it was printed.
The source of the document will be found on the project’s PC in location
1.2 Revision History
Date of this revision:
Date of Next revision:
| Revision date | Previous revision date | Summary of Changes | Changes marked |
| First issue |
1.3 Approvals
This document requires the following approvals.
Signed approval forms are filed in the Management section of the project files.
| Name | Signature | Title | Date of Issue | Version |
1.4 Distribution
This document has been distributed to:
| Name | Title | Date of Issue | Version |
2 Table of Contents
Page
1 Work Package History 1
1.1 Document Location 1
1.2 Revision History
1.3 Approvals
1.4 Distribution
2 Table of Contents
3 Purpose
4 Work Package Description
5 Product Description(s)
6 Techniques/Processes/Procedures
7 Interfaces
8 Quality Checking Method
9 Configuration Management Requirements
10 Stage Plan Extract
11 Agreements
12 Sign-Off Requirements
13 Work Return Arrangements
14 Completion
15 Constraints
16 Independent Quality Checking Arrangements
17 Reporting
18 Problem Handling and Escalation
Work Package
3 Purpose
[A Work Package is a set of information about one or more required products collated by the Project Manager to pass responsibility for work or delivery formally to a Team Manager or team member]
4 Work Package Description
5 Product Description(s)
[Each with clearly identified and acceptable quality criteria]
6 Techniques/Processes/Procedures
[State which are to be used]
7 Interfaces
[Interfaces to be maintained during the work and satisfied by the work]
8 Quality Checking Method
[State which are to be used]
9 Configuration Management Requirements
[Identify the individual sub-products of the final product. Identify those products that will be required in order to produce other products]
10 Stage Plan Extracts
[Include the extract form the Stage Plan that the products relate to]
11 Agreements
[Joint agreement on effort, cost, start and end dates]
12 Sign-Off Requirements
[State who will be responsible for sign-off for completed products]
13 Work Return Arrangements
[For the return of products on completion]
14 Completion
[State how completion is to be advised]
15 Constraints
[Any constraints to be observed]
16 Independent Quality Checking Arrangements
17 Reporting
[State the arrangements for reporting progress including method and frequency]
18 Problem Handling and Escalation
[Risk identification and what to do when they do occur]
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